Research Ethics Committee Applications

Research projects that involve experimentation with humans and that may involve a risk for the participants must be submitted for approval by the UniTrento Research Ethics Committee.

As a Scientific Manager of a project requesting access to the CIMeC Facilities, you are responsible for completing the following steps:

  1. Project's presentation to the Facility
  2. Sending the project's documents to
  3. Submission to the Research Ethics Committee
  4. Research Ethics Committee Approval
  5. Sending the CIMeC Secretariat the documents with holographic signatures
  6. Mandatory courses
  7. Fund for volunteers reimbursement
  8. Fund for the facility's payment
  9. Communication of the start date of the project
  10. Amendments
  11. Project Results Presentation
  12. Sending the CIMeC Secretariat the privacy documents

1. Before submitting the project to the UniTrento Research Ethics Committee, submit the research project to the Lab Managers / Scientific Advisors of the Facilities where the research will be conducted.
This presentation has the purpose of evaluating in advance the technical-methodological and safety feasibility and the availability of resources and to evaluate any non-standard technical methodological needs.
To organize the presentation of the project, contact the Facility staff by email:

BABY LAB: - (see also Baby Lab Specific Access Rules and Preparing a project )
EPL: - link to EPL Specific Access Rules
MEG: - link to MEG Specific Access Rules
MRI: - link to the presentation draft and to MRI Specific Access Rules
TBS: - (see also TBS Specific Access Rules and Preparing a project)

2. After receiving the approval from the Facility/ies send the forms of request for approval to at least 1 week before the foreseen submission to the Research Ethics Committee (see Applying for ethical approval /Reserved area).
The Secretariat will make the Director sign the Annex 1.2.2 - “Dichiarazione di disponibilità di tempo, risorse e personale per condurre la ricerca da parte del responsabile del progetto”.

Templates for Research Ethics Committee Applications
Research Ethics Committee's meetings calendar

Operative notes:

  • Documents bearing the signature of the Scientific Responsible are digitally signed.
  • Only in the event that the Scientific Responsible does not have a digital signature, he/she will sign (olograph signature), scan the document attaching his/her identity document.
  • Each member of the research group signs (olograph signature) the Annex 7.4.1 - "Declaration of commitment to comply with the provisions of the Deontological Rules for treatments for statistical or scientific research purposes" and scans it together with his/her identity document (an attachment 7.4.1 for each member of the research group). The Annex 7.4.1 must also be signed by the Facility’s technicians who have access to the data.

3. Submit the project to the Research Ethics Committee (in cc the CIMeC Secretariat, Valeria Nencini)

4. Obtain the Research Ethics Committee Approval for the project.

5. As requested by UniTrento, send the CIMeC Secretariat (Valeria Nencini - Mattarello) all the documents containing either holographic signatures or, alternatively, scanned signatures accompanied by the identity document of the signer to allow their storage:
- Dichiarazione Responsabilità
- All. 1.2.2 - Dichiarazione di disponibilità di tempo, risorse e personale per condurre la ricerca da parte del responsabile del progetto
- All. 7.4.1 - Dichiarazione di impegno a conformarsi alle disposizioni delle Regole deontologiche per trattamenti a fini statistici o di ricerca scientifica
- All. 1.3.2 - Dichiarazione di idoneità di eventuali studenti di Corso di Laurea o Corso di Laurea Magistrale o tirocinanti a firma del responsabile del progetto (if applicable)
- all the documents of the of subsequent amendments.

6. Make sure people of your research group who need to use the Facilities complete the mandatory courses, as indicated in the wiki page "Access rules and mandatory training" of the Facilities where the experiments will be held.

Operative notes:
Course on Health and Safety in the workplace - GENERAL
for Academic staff: English / Italian
for PhD and Master Students

Course on Health and Safety in the workplace - LOW RISK
English / Italian

for Academic staff: you will be directly contacted by UniTrento Ufficio Formazione
for PhD and Master Students

Course COVID19
English / Italian

English / Italiannocache
Modulo Ricerca

7. If you don't have your own funds to reimburse volunteers, contact Luca Turella (for LNiF) or Veronica Mazza (for EPL) to obtain CIMeC funds.

Operative notes:
See Project participants/reimbursement

8. To pay for the use of facilities through CLARA you are kindly requested to:

  • PIs with their own funds: make sure they have uploaded the fund (or funds, if more than one) and the relative amount necessary to cover the yearly costs of using the Facilities.
  • ALL PIs (both real and virtual funds): associate the fund (or funds) with those of your collaborators who will book the facilities, in order to enable them to do so (we remind you that students cannot book facilities).

Operative notes:
Fund Management
In case of need of a technical help, contact

9. Communicate to the Research Ethics Committee and the starting date of your project.

10. In case of Protocol amendment submission, send the Research Ethics Committee and your requests.

11 After the end of the project, show the scientific results of the research project, by handing in a written report and by giving a presentation Project Results Presentation (PRP).

12. Keep the privacy documents that you made your volunteers sign and send them to the CIMeC Secretariat at the end of the project - or once a year in order to facilitate this task. (see CIMeC Policy Storage of Documents).
NB: in case of MRI experiments, pay attention to having the volunteers sign the privacy documents of your project. The documents that the MRI staff have the volunteers sign and keep, in fact, do not replace those of your project, but have another purpose.

13. Members added after project approval must complete self-enrollment in CLARA.

Remember to cc in any communication you send to the Secretariat of the Research Ethics Committee. This lets the CIMeC Secretariat update the project management system (CLARA) which allows the labs booking system to function correctly.